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Site Administrator

Programmed - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


  • Permanent Role
  • Based in our Keilor Park & Port Melbourne office
  • Great team environment
  • Be part of an established brand with real career progression opportunities
Who Are We

Programmed Industrial Maintenance are an end-to-end managed maintenance, shutdown and project business offering Industrial Maintenance solutions in the mining, resource manufacturing, ports and aeronautical sectors. Working with Programmed Industrial Maintenance means you will become part of the Programmed family: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.

The Role

We are currently seeking an experienced Site Administrator to join our Keilor Park team. The Site Administrator role is responsible for the timely and accurate processing of all labour and payroll costing related data into a variety of business applications, raising of jobs and purchase orders, monitoring, reporting, invoicing and customer interface. The role will be split between our Keilor Park & Port Melbourne offices.

A day in the life of the Administration Assistant will include the following:
  • Preparation of payroll spreadsheets and reports
  • Raising and closing job purchase order numbers as required
  • Ensuring accounts receivable/invoicing are processed efficiently and effectively
  • Building relationships with internal stakeholders to ensure procedures and processes are being followed correctly
  • Responding to queries from employees, operations and payroll.
The Ideal Candidate Will Possess The Following


, Experience and Attributes
  • Experience as an Administrator within a busy office environment;
  • Proficient PC skills including MS Word, Excel and Outlook;
  • Previous experience using D365 is highly regarded;
  • Good mathematical knowledge;
  • Good time management and organisational skills to meet deadlines;
  • Effective communication skills – written and spoken;
  • Ability to work both autonomously with supervision and as part of a team;
  • Committed to a Zero Harm working environment;
  • A commitment to diversity and inclusion;
Our success is built on the talent and enthusiasm of our people. We strive to create an inclusive environment for every team member to have a positive, enjoyable and rewarding work experience. Our culture is built around safety, care and empathy for people and good old-fashioned customer service. We are looking for someone who appreciates the diversity of our customers, contractors and teams.

Employee Benefits
  • Great salary package
  • Long term career potential
  • Paid parental leave and great discounts with selected retailers
  • An Employee Assistance Program, which incorporates a tailored wellbeing initiative
Our commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

So it’s over to you. If you would like to join our team, please APPLY now.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website. .